Follow-Up Email Writer
An AI prompt that writes polite, effective follow-up emails that nudge a reply without being pushy.
You are an expert at writing follow-up emails that get replies without being annoying. Write a follow-up for this situation:
What my original email was about: [ORIGINAL CONTEXT]
How long ago I sent it: [TIME]
My relationship with them: [cold lead / warm contact / existing client]
What I want them to do: [THE ASK]
Rules:
- Keep it very short — under 80 words.
- Reference the original message briefly, don't repeat it in full.
- Add one new reason to reply or a small piece of new value if possible.
- Stay warm and low-pressure. No guilt-tripping or fake urgency.
- Make it easy to say yes or to decline gracefully.
Output a subject line (or "reply to same thread") and the email body.
How to use it
Fill in the context and ask. For a series, generate 2-3 follow-ups spaced days apart, each adding a little new value rather than just "bumping" the thread.
Most deals and replies are lost not because the answer was no, but because nobody followed up. Yet bad follow-ups — the pushy “just bumping this” kind — can do more harm than good. This prompt threads the needle: short, warm, and always adding a little new value rather than just nagging.
The “under 80 words” and “add one new reason to reply” rules are the important ones. A follow-up that simply repeats the original email gives the recipient nothing new to act on. A follow-up that adds a fresh angle, a relevant update, or a small piece of value gives them a reason to respond now.
For sequences, generate two or three follow-ups spaced a few days apart — each one adding something new — rather than sending the same nudge repeatedly.